Download Exhibitor’s Manual here.
MALAYSIA OPTICAL FAIR 2020
11 – 12 April 2020
Daily Opening Hours: 9.00am – 6.00pm
Exhibition Hall 2, Kuala Lumpur Convention Centre
Malaysian Optical Wholesalers Association
Malaysian Association of Practising Opticians
Association of Malaysian Optometrists
Malaysia Optometry Association
Mr Eric Ho
Mobile : +60 12 –679 9426
Tel : +60 3 – 6272 8498
Fax : +60 3 – 6272 8499
Email : firstname.lastname@example.org
INNOGEN SDN BHD
No.1, Jalan Perusahaan 1, Taman Industri Selesa Jaya, 43300 Balakong, Selangor, Malaysia.
Tel : +60 3 – 8961 1108 Fax : +60 3 – 8961 0103 / 0687 Email : email@example.com
KUALA LUMPUR CONVENTION CENTRE
Kuala Lumpur City Centre, 50088 Kuala Lumpur, Malaysia.
Tel : +60 3 – 2333 2888 / 2603 Fax : +60 3 – 2333 2882 / 2729
Email : firstname.lastname@example.org / email@example.com
Official Contractor Move-in & Set-up : 10 April 2020 (Fri) ; 9.00am – 9.00pm
Non Official Contractor Move-in & Set-up : 10 April 2020 (Fri) ; 10.00am – 2.00pm
Registration : 10 April 2020 (Fri) ; 1.00pm onwards
Move-in : 10 April 2020 (Fri) ; 2.00pm – 7.00pm
Final Cleaning : 10 April 2020 (Fri) ; 7.00pm
Exhibitors & Contractors : 12 April 2020 (Sun) ; 6.00pm – 9.00pm
Professional trade and business visitors only. Minors and members of the general public will not be admitted.
The Organiser reserves the rights to refuse admission or to remove any person without giving reason. This also applies during the build-up and dismantles period.
Every booth is entitled to maximum of 10 badges for staffs to man the booth. Additional badges required will be charged at RM 20.00 per badge.
In the event where any of the Exhibitors, having confirmed and fully paid to participate in the exhibition; but fails to exhibit, due to no fault of the Organiser, payment submitted would be forfeited. These terms cannot be varied under any circumstances.
Security will be arranged throughout the duration of the Exhibition. Organiser will do its utmost to ensure the security of the area. The Organiser, Venue and Official Contractor shall not be liable for the safety and security of Exhibitors, their employees, representatives, servants, agents, contractors or invitees, nor for any exhibit materials, articles, documents or other property of whatever kind, brought into the Exhibition venue at any time during the Exhibition.
The Exhibitor shall bear all liability, costs and expenses due to any loss, injury or contractors or invitees as well as that of any third parties and members of the public, however caused as a result of any act, omission, default or negligence on the Exhibitors’ part.
Exhibitors shall make sure that they are fully covered by insurance including, but not restricted to, all risks on their property, exhibits or articles of any kind, public liability and comprehensive protection against any loss or damage caused by any circumstance whatsoever whether by reason of fire, water, theft, accident or any other cause. If the Organiser so demands the Exhibitor shall provide proof to the Organiser that the Exhibitor has adequate insurance cover.
Exhibitor must ensure that all their staff and the staff servants, agents or contractors are insured against claims for workman’s compensation. The period for which such insurance’s shall be maintained shall run from the time the Exhibitor or any of his servants, agents or contractors first enters the exhibition grounds, and to continue until he has vacated the exhibition grounds and all his exhibits and property have been removed.
Exhibitors would only receive their desired booth on first come first served basis. Exhibition Organiser reserves the right to make changes if deemed necessary.
The Exhibitor must not transfer, dispose of, part with or otherwise sublet the whole or part of his site, whatever for financial consideration or otherwise. The Exhibitor must, if he is an agent, distributor or licencee, state at the time of contract the name of the principle to be represented. This does not prohibit and Exhibitor displaying the products of a principle for whom he becomes agent, distributor of licencee after the time of contract, with the prior written permission from the Organiser.
Exhibitors are reminded not to place stickers, signs or posters anywhere in the hall other than within their own booth space.
Likewise, exhibitors’ representatives are not allowed to distribute brochures, invitations, etc, along the gangway or near the entrances. This is unfair to the other Exhibitors and an inconvenience to visitors.
All equipment, promotional material, furniture or exhibits are to be placed within the perimeters of Exhibitor’s own booth/space. Exhibitors are NOT allowed to put up any posters or promotional material in common areas; eg: pillars, walls, partitions, panel, etc.
The Organiser shall not be liable to the Exhibitors for any delay, cancellation or non-performance of their obligations under the Contract, in each case to the extent that such occurrence is due to strikes, war, riot, floods, fire or any Act of God or any other circumstances not within their control.
Exhibitors and their staff will not be allowed in the exhibition hall after the show hours. If your displays are very valuable or sensitive and you wish to hire security personnel to attend to your stand exclusively during off show hours, please contact the Official Contractor. Please note that you may not use personnel from other security agencies.
All personnel in the exhibition hall must wear identification badges at all times. Additional Exhibitor Passes and Temporary Work Passes can be obtained from the Organiser’s office on-site.
For security and safety reasons, exhibit movement in or out of the exhibition during show hours is not permitted without the written consent of the Organiser.
The Organiser reserves the right to request any of the Exhibitors, their employees, representatives, servants, agents,
contractors or invitees, to leave and vacate the Exhibition venue as well as remove their Exhibition materials, if they should in
any way cause chaos, discomfort, or threaten the safety and smooth proceedings of the Exhibition in any manner whatsoever.
The distribution of printed matter and circulation of advertising materials is permitted only at the stand space itself.
All materials used in stand construction must be properly fire proofed to international standards and also in accordance with local regulations.
Supply Voltage: 415 volts 3-phase 4 wire system with neutral point solidly earthed or 230 volts single phase 2 wire system, both subjected to variance of +/-5%.
Frequency: 50Hz with a variation maintained within +/-1%.
Neon Lights: Usage of neon lights is subject to the approval from the Event Organiser, should any Exhibitor use neon lights without prior approval from the Event Organiser, strict action will be taken against them.
The Kuala Lumpur Convention Centre is the exclusive supplier of food and beverage at the Centre. No outside food and beverage can be brought into the Centre, either by Event Organisers, Exhibitors or third parties for sale, distribution and consumption on-site at any non “Food Exhibitions”.
The Centre operates under the Food Act 1983 and meets the requirements of ISO 22000 Food Safety Management which includes compliance with HACCP standard.
All food served in the Centre is HALAL.
Event Organisers and exhibitors must comply and adhere to these standards.
BOOTH CATERING REGULATIONS
No exhibitors per person shall distribute, sell or give away any items of food or drinks not supplied by the Centre to public or trade visitors.
Exhibitors can order on-stand catering by completing the Booth Catering Menu and Beverage Order Form provided by the Kuala Lumpur Convention Centre.
Smoking is prohibited in the Kuala Lumpur Convention Centre. All public areas, inclusive of Foyers, Registration Counters, Meeting Rooms, Organiser’s Office, Restrooms, Hospitality Lounges and Exhibition Halls are designated as non-smoking zones.
Air-conditioning is not provided in the venue during the build-up or tear-down period. Air-conditioning will be provided to the venue two hours prior to the operational opening time and for one hour after the operational closing time.
The Centre does not provide storage facilities. Any storage requirement for early deliveries, late dispatches and for the holding of packaging materials must be formally submitted to either the Organiser or appointed freight forwarder.
No attachment, fitting or detachment is to be made to the interior or exterior walls, floors, ceiling, or pillars of the Centre, without prior knowledge or consent from Centre’s Management. This includes any equipment or device which would be affixed to or suspended from, any structure of the Centre.
You will be held responsible for, and must have made good at your expense and without delay, all damage and dilapidation caused to the venue, or other infrastructure or any other property at the show by you or your employees, agents or contractors.
All shell scheme stands are designed, erected and decorated included partitions, company fascia, table, chairs, lightings and carpet. The Organiser reserves the right to make changes on the facilities provided at any time before the commencement of the Fair. Main switch and distribution board may be required to be installed within booth area at the Official Contractor’s
Fascia Board with company name is inclusive in the standard booth package. Display of company name (in English letterings) shall base on name submitted in Fascia Name Form in the manual.
Standard Shell Scheme Stand exhibitors must adhere to the following:
2.1 Plans & Design Proposals
For Bare Space Stand / Upgraded Shell Scheme, plans and design proposals must be submitted to the Official Contractor for review before deadline mentioned in Form Bond & Admin
Submission refer to format stated in indemnity form via email to (email: firstname.lastname@example.org).
Drawings submitted must contain information such as floor plan, stand elevation, electrical fittings, carpeting, colours
and materials to be used, moving exhibits, any audio-visual equipment to be used, weights and point loading of exhibits
etc. Kindly refer to Form 1b Indemnity Form for submission format sample.
2.2 Bare Space Stand / Upgraded Shell Scheme Exhibitors and Contractors must comply with the following points:
The Organiser reserves the right to charge “any additional cost incurred” any such Exhibitor and / or contractor who has violated the Rules and Regulations or delay in the build-up or tear-down, for additional works requirements as a result of the violation.
2.3 Bare Space Stand & Upgraded Shell Scheme Stand Contractors must comply with the following:
2.4 Refundable Performance Bond & Administration Fee
All Contractors other than the Official Contractor must place a Refundable Performance Bond.
The refundable performance bond will be refunded to the exhibitors / outside contractors within a month after the conclusion of the fair provided no damages or delays are caused by outside contractor.
An Administration fee of RM 23.00 per sqm (Minimum levy RM 210.00) will be imposed to contractors other than the official contractor for processing and approval purpose. Payment should be made payable to the Official Contractor for processing and approval purpose.
2.5 Power Supply & Lighting
Lighting connection work in all Malaysia Optical Fair must be carried out by Official Contractor. Without any exception,
Exhibitors including those who provide their own lighting fixtures will be charged the lighting connection fees
according to the rates in Electrical & Lighting Form.
2.6 Fire Precaution
For all construction with wooden materials involved, raw space contractors are required to prepare one functional fire extinguisher at a conspicuous spot within the assigned are during the construction period for safety reason.
2.7 Occupational Safety and Health Ordinance
Exhibitors and / or their contractors must comply with Occupational Safety and Health Ordinance in construction and dismantling the stands.
Any work involving naked flames and sparks including soldering, welding, oxy-acetylene cutting, grinders, LPG burners, blowlamps or other open flames used in heat-shrinking processes requires a Hot Work Permit. Exhibitors and their contractors must gain this Permit from Kuala Lumpur Convention Centre.
Innogen Online Services Centre is launched recently where exhibitors can access and place order for any above: fascia name, furniture, electrical or lighting, contractor pass and service location plan.
We are pleased to inform the Kuala Lumpur Convention Centre has launched the ESC online recently.
The ESC portal allows exhibitors to easily access and order a variety of add-on services as well as pay online in their own time – at any time – minimising hassle.